Guidelines for the Use of Blackboard Organizations for Academic Human Resources

Please see attached memo in PDF format, which includes the Provost's Guidelines on the Use of Blackboard Organizations for Academic Human Resources

PDADC#2, 2010-11


FROM:    Edith Hillan, Vice Provost Faculty & Academic Life
DATE: July 8, 2010
RE: Guidelines for the Use of Blackboard Organizations for Academic Human Resources

Recently our office has received requests to use Blackboard Organizations for various academic human resources processes. As such we have prepared the attached Guidelines in consultation with the appropriate offices.

Blackboard offers a secure, University supported environment that many faculty and some administrative staff are familiar with using. Restricted membership of each Organization will ensure that only those faculty who should have access to the documents will be able to view materials. Date restricted access will ensure that materials are made available to appropriate groups within specified time ranges. A future development may allow candidates and referees to submit materials directly to the relevant Organization providing significant savings in terms of administrative support time. Appropriate oversight will be needed so that materials are removed in a timely manner.

As an initial pilot, we would like to make Blackboard Organizations available to those academic divisions undertaking Third Year Review and/or Promotion to Senior Lecturer, with the intention of opening this to all divisions for use by Promotions Committees and Tenure Committees in 2010-2011. If you are interested in participating in this initial pilot, please contact Sara-Jane Finlay, Director Faculty & Academic Life (; 416 978 1855). She will be happy to assist you with the process of applying for and setting up an Organization as well as providing appropriate training through the Centre for Teaching Support and Innovation.

Please note that through UTORecruit, the University provides a secure, supported system, tailored specifically for academic recruitment. Applications for Blackboard Organizations intended for use by search committees will not be approved.

All these processes require the collection, disclosure and retention of personal information and should follow the practices set out in the Access and Privacy Practices: General and Administrative document prepared by the Freedom of Information and Protection of Privacy Office at the University of Toronto.