Urgent Information Request - Application for Trade Union Certification of Post-Doctoral Fellows

Please distribute this memo to your department administrators and/or business officers


PDAD&C#12, 2009-2010


cc: Department Administrators/Business Officers
From:     Cheryl Misak, Vice-President and Provost
Angela Hildyard, Vice-President, Human Resources & Equity
Date: September 1, 2009
Re: Urgent Information Request - Application for Trade Union Certification of Post-Doctoral Fellows

As you are aware, the Canadian Union of Public Employees (CUPE) recently filed an application to represent a group of Post-Doctoral Fellows at the University. The ballots that were cast at the vote on August 10, 2009 have been sealed and will not be counted until the Ontario Labour Relations Board (OLRB) has resolved a number of outstanding issues.

In order to move forward in resolving these issues, the University's Labour Relations department requires documentation on a large number of post-doctoral fellows and will be contacting relevant department administrators/business officers shortly with a customized list of the post-doctoral fellow(s) in their department for which the following documentation is required as soon as possible:

* copies of the post-doctoral fellowship engagement letter(s) in relation to their status on July 31, 2009
* copies of any other relevant document which sets out the post-doctoral fellow's source of funding on July 31, 2009 (please note that we do NOT require copies of grant applications)
* copies of any records of stipendiary payments (e.g., through HRIS or FIS) showing that they were or were not paid for the period covering July 31, 2009
* copies of any other relevant documentation (e.g., early termination, termination, extension, renewal)

Please note the requested documentation is focused only to the post-doctoral fellow's status on July 31, 2009, the date CUPE filed its application for certification. Only those departments affected by this documentation request will be contacted by Labour Relations/SGS post-doctoral fellowship office.

Given the rather urgent nature of this request, I would ask you to do what you can to ensure the relevant department administrators can gather the documentation quickly. They should send this information directly to Cherilyn Nobleza, Labour Relations Projects Coordinator as soon as possible but no later than Wednesday, September 9 at c.nobleza@utoronto.ca or by fax at 416-946-5354. Should you have any questions, please contact Cherilyn Nobleza at 416-946-3581.

Thank you for your assistance.