New Hires and Potential Changes to the Policy and Procedures on Academic Appointments

PDAD&C #56, 2014-15

From:     Sioban Nelson, Interim Vice Provost, Faculty & Academic Life
Date:  December 18, 2014
Re:  New Hires and Potential Changes to the Policy and Procedures on Academic Appointments 

I am pleased to send this notice, with some further information about the changes resulting from tentative agreements we have reached with the University of Toronto Faculty Association (UTFA) as a result of the Special Joint Advisory Committee (SJAC) process. The strong commitment we share with UTFA to recognizing the valuable work of our faculty, both in the teaching and tenure streams, has enabled us to reach tentative agreement on these challenging and important issues.

These tentative agreements have now been approved by the UTFA Council and will be proceeding through the University governance approval process in the New Year. It is our expectation that these agreements are likely to be approved over the next few months while divisions are in the process of recruiting new faculty. The terms and conditions of appointment of newly hired faculty members will be affected by these changes.

On October 27, 2014, we advised you that we had reached a tentative agreement with regarding changes to the Memorandum of Agreement and the Policy and Procedures on Academic Appointments (PPAA) regarding tenure and promotion for tenure-stream faculty.  And on December 3, 2014, we announced that the administration and UTFA had also reached a tentative agreement on appointment policy changes for teaching-stream faculty at the University.

We are advising you now that faculty candidates should be informed of prospective changes to the Memorandum and PPAA and that, subject to approval by governance, the policies applicable to their appointment will change and they will be subject to and bound by these changes.  Please make sure that your discussions with candidates include this information.  A summary of the potential amendments, including the changes with respect to the timing of the interim review and consideration for tenure, is available on the Provost's Office website.

From January 1, 2015, candidates will be advised in their appointment letters that University governance is in the process of reviewing and considering amendments to the PPAA and that if these amendments are approved by University governance, either before or after the candidate commences employment, the candidate will become bound by the amendments on a go-forward basis.

For those new hires who have already signed back letters of appointment, my office will write to each individual providing them with information about the changes. Changes have also been made to the policies for the teaching stream, which will affect new and current full-time continuing teaching-stream faculty.  A short summary of these changes for those in continuing full-time appointments can be found on the Provost's Office website; full details are also available.

Further implementation information regarding current faculty members will be provided in the New Year. If you have any questions in the meantime, please do not hesitate to contact Sara-Jane Finlay (; 416 978 1855).

I wish you all a restful and enjoyable holiday break.