Provost’s PhD Enhancement Fund (PPEF) Matching Program: Round 2 Guidelines

PDAD&C #43, 2012-13

To:  PDAD&C
From:      Cheryl Misak, Vice-President and Provost 
Date:  March 13, 2013
Re:  Provost's PhD Enhancement Fund (PPEF) Matching Program: Round 2 Guidelines


Fundraising Objective:
In light of the pressing need for funding for graduate students at the University of Toronto, the Provost has announced the second round of the PPEF, a special matching program to support divisional fundraising campaigns for this critical purpose. As indicated in the memo from Round 1 of the PPEF Matching Program (dated November 1, 2011), divisions were given until the end of February 2013 to finalize gift commitments for Round 1. Any unused allocations have been rolled over into a new fund, and supplemented with additional matching funds.

The Provost has dedicated a new total pool of $4.5 million one‐time‐only funds, available for 1:1 matches on endowed donations according to the eligibility criteria below. Available funds will be allocated to each division on the basis of that division's number of PhD students and success in Round 1. The attached Schedule A sets out the matching funding available to each division.

The Match:
Each division is eligible to receive matching funds up to the funding ceiling as outlined in the attached Schedule A. The University will match, on a 1:1 basis, new eligible endowed gifts pledged between March 1, 2013 and December 31, 2014, and paid in full by December 31, 2016.

Pledge Start Date: Gifts or commitments pledged on or after March 1, 2013.
Pledge End Date: Pledges must be confirmed in writing by December 31, 2014.
Payment End Date: Pledges must be paid in full by December 31, 2016.

Eligible Gifts:
The matching funds apply to gifts for:
International or domestic students enrolled in a PhD program or one of the following PhD equivalent degree programs:
• Law (SJD)
• Music (DMA and MUSD)
• OISE (EDD)

AND, either

Contribute toward the funding package for international and domestic students in the guaranteed funding cohort, (Note: financial need is not a requirement.)

OR,

Support a student who is beyond the guaranteed funding period and still has financial need (similar to the Doctoral Completion Award program).

Minimum Threshold to be eligible for match:
The match will be applied in $50,000 units. This is consistent with the University's naming guidelines, which permit an endowed graduate award to be named with a minimum gift of $50,000.

Larger gifts are eligible for matching in increments of $50,000, up to the allocated cap of that division. Thus, a fund established through a gift of $50,000 is eligible for a match of $50,000. A gift of $75,000 is eligible for a match of $50,000. A gift of $100,000 is eligible for matching funds of $100,000. Total matching funds are restricted by the funding ceiling allocated to the division to which the gift is made. Divisions may combine several gifts below the threshold to reach the $50,000 level and therefore qualify for matching.

Maximum Threshold to be eligible for match:
So long as the division has not reached its cap on eligible gifts as outlined in Schedule A, there is no restriction on the maximum size of an endowed gift to be eligible for this initiative, other than as restricted by the matching funds being available only in increments of $50,000.

Restrictions on Awards:
It is strongly recommended that donor restrictions not be encouraged or accepted when setting up these new funds, in order to create funds with the greatest latitude toward meeting the current and future needs of the division. If a donor is insistent on placing preferential criteria on the use of the funds, these criteria must be deemed acceptable to the division.

Combination with other Matching Programs:
The PPEF awards may not be combined with other University‐wide matching programs such as the GSEF.

For further information or questions, please contact:

Donation Management questions: Semere Ab‐Abiyo
semere.abiyo@utoronto.ca or (416) 948‐4886
Matching Allocation: Sally Garner
sally.garner@utoronto.ca or (416) 978‐2819
Award Criteria: Judi Cooper
jm.cooper@utoronto.ca or (416) 978‐5318

Schedule A

Provost's PhD Enhancement Fund (PPEF)
Divisional Ceilings for Matching Available from Central Fund

   Central Match
Available 1
 Applied Science and Engineering        $ 600,000
 Arts & Science     2,000,000
 Dentistry   50,000
 Forestry     50,000
 Information     50,000
 Kinesiology & Physical Education 50,000
 Law      50,000
 Management    50,000
 Medicine   900,000
 Music     100,000
 Nursing      150,000
 OISE      250,000
 Pharmacy     100,000
 Social Work     50,000
 UTSC      50,000
   $ 4,500,000

1 Funds available from match are rounded to a multiple of $50K, with a minimum set at $50K for those divisions which would otherwise fall below the naming threshold of $50K.