April 30, 2010 Fiscal Year-end Closing

PDADC#65, 2009-10


To: Principals, Deans, Academic Directors and Chairs
Divisional Business Officers via AMS listserv
Divisional Financial Officers via DFO listserv
From:    Pierre Piché, Controller and Director of Financial Services
Date: March 3, 2010
Re: April 30, 2010 Fiscal Year-end Closing

As we approach the end of the 2010 fiscal year, it is important to ensure that all financial activity for the year is accurately recorded in your accounts prior to closing the accounts. In order to assist you, please refer to the following pages on the Financial Services website:

The following link provides a detailed explanation of year-end accounting guidelines, reporting requirements (including the divisional carryforward), AMS system availability and available training sessions. Please note that AMS will close for year-end processing on Saturday, April 24, 2010 at 2pm, and during the week prior to year-end close, FIS will be closing in the early evening on certain days:


For a detailed listing of submission deadlines and contact information:


For special processing and reporting after year-end closing (during the week of April 26 to April 30, 2010):


Specific questions may be referred to the following individuals:

Accounting Services Lou Ranalli 978-8185
Restricted Funds            Helen Choy 978-2981
Training Sessions Angela Namaro     978-4675   
AMS Availability Lorena Gaudio 978-2802