Letters of Offer for Teaching Stream or CLTA appointments of less than three years duration and Part-time Appointments

PDAD&C#40, 2009-10

MEMORANDUM


To: PDAD&C
From:     Edith Hillan, Vice Provost Faculty and Academic Life
Date: November 17, 2009
Re: Letters of Offer for Teaching Stream or CLTA appointments of less than three years duration and Part-time Appointments


In most cases, the Provost's Office does not receive information on part-time appointments or CLTA and Teaching Stream appointments of less than three years duration. This causes difficulty in the calculation of research and study leave and does not provide a full picture of the hiring patterns across the University. As of 1st January 2010 we will be requiring further details of these appointments.

CLTA and Teaching Stream Appointments of Less than Three Years Duration

CLTA appointments and teaching stream appointments are governed by the Policy and Procedures on Academic Appointments. The policy specifies that appointment dossiers for all tenure stream positions and teaching stream or CLTA positions of three years or more require Provostial approval. Extensions to CLTA contracts also require approval through this office. Teaching stream and CLTA positions of less than three years duration do not require Provostial approval.

Our current approval process for tenure stream positions and teaching stream or CLTA positions of three years or more will continue. In addition, as of the 1st January 2010 we would ask all divisions to send copies of the letters of offer issued to faculty members in teaching stream or CLTA positions of LESS THAN three years. These letters are FOR INFORMATION ONLY and do not require an appointment dossier or Provostial approval.

Part-time Appointments

Part-time appointments are governed by the Policy and Procedures on Employment Conditions of Part-time Academic Staff. Annual part-time appointments do not require Provostial approval. After three successive annual appointments, a three year part-time appointment can be made with the approval of the Provost.

Our current approval process for three-year appointments will continue. In addition, as of 1st January 2010 we would ask that divisions send copies of all annual letters of offer issued to part-time faculty. These letters are FOR INFORMATION ONLY and do not require Provostial approval.

Thank you for your attention to this matter.

Edith Hillan,
Vice Provost, Faculty and Academic Life.