Access Copyright - Contractual Obligations

PDADC#21, 2009-10


From:        Edith Hillan, Vice Provost Faculty & Academic Life
Date: September 25, 2009
Re: Access Copyright - Contractual Obligations

Access Copyright, a copyright collective that represents most publishers, and the University of Toronto have an agreement that allows faculty to copy certain printed materials and assemble them into course packs for sale to our students. Within strict limits these copies may be made without seeking additional permissions.

As part of the agreement between Access Copyright and the University of Toronto, Access Copyright is entitled to make random visits to ensure that the University is upholding the agreement. A recent spot-check highlighted some instances where the University was not meeting its contractual obligations, particularly in relation to the use of unlicensed copy or print shops.

At the University of Toronto, services have been designed to assist faculty in the production of course packs and to ensure that we meet our contractual obligations through the correct reporting of material usage. For faculty at the St George and UTM campuses, the Custom Courseware Department of the University of Toronto Press has been established to produce course packs. The Press also handles all reporting and royalty requirements directly with Access Copyright. For more information, please contact:

UTP Print Custom Courseware Division
10 St. Mary Street, Suite 500,
Toronto, ON M4Y 1P9
T: 416.640.5333 x 6219
F: 416.640.2060
Web: or visit  

On the Scarborough campus the Academic Printing & Custom Publishing Services department (Print Shop) can provide a similar service. Details can be found at  
In addition, some local copy shops also have an agreement with Access Copyright which permits University of Toronto faculty to copy and distribute course packs. A full list of these locations can be found at under the heading 'Copyright, Teaching and Course Packs'.

All faculty, new and continuing, must be made aware of the guidelines to be followed in producing course packs (or in using any copyrighted material). The Copyright FAQs for University of Toronto Instructors is available through the Centre for Teaching Support and Innovation. Specifically in relation to the production of course packs, guidelines regarding copyright can be found at