Faculty of Physical Education and Health Decanal Advisory Committee

PDAD&C #41, 2007-08

MEMORANDUM


To:     Faculty, Staff and Students, Faculty of Physical Education and Health 
          Principals, Deans, Academic Directors and Chairs

From: Vivek Goel, Vice-President and Provost

Date:  March 4, 2008

Re:     Faculty of Physical Education and Health Decanal Advisory Committee Dissolution



The advisory committee for the Dean of the Faculty of Physical Education and Health was announced on August 31, 2007. The Committee met throughout the Fall and early this year to review reports, meet with Faculty senior administrators, and develop the decanal position profile and the candidate list.

At the first committee meeting, the President and I articulated the importance of confidentiality. Each member of the committee was provided with the Search Committee Principles and Practices http://www.provost.utoronto.ca/policy/searches.htm). In participating on the committee, the committee members all agreed to abide by these practices.

The first expectation of such an advisory committee is that of absolute confidentiality. As noted in the Search Committee Principles and Practices:

Confidentiality is mandatory in order to ensure frank discussion and to respect the input and participation of everyone involved in each phase of the committee's work. This requirement will ensure that the qualifications and appropriateness of individual candidates can be discussed openly within the Committee, and that none of these discussions, even in part, will be disclosed. Members are committed to upholding the highest standards of confidentiality with respect to the committee's activities.

In January, we had some suggestions of breaches of confidentiality on this committee and I sent a warning to committee members by email on January 25, 2008.

In the past week, it became clear that that there had been a serious breach of confidentiality.

As per our practices, the President and I have agreed to dissolve the advisory committee as a result of this breach. I am quite disheartened by this outcome for the committee. I have had the privilege of having chaired and served on numerous senior search committees at the University. This was one of the last decanal search committees that I am chairing as Vice-President and Provost and I wish it could have ended as have the other searches I have been involved with at the University.

Next steps regarding the appointment of a Dean for the Faculty of Physical Education and Health will be made in upcoming weeks.