49 CFI Monitoring Visit

 PDAD&C#49, 2004-05

MEMORANDUM

To:  Principals, Deans, Academic Directors & Chairs
From: John Challis, Vice-President, Research and Associate Provost
Date: January 21, 2005
Re: CFI Monitoring Visit
____________________________________________________________________________________

We have recently received a monitoring visit from the staff of the Canada Foundation for Innovation.  The purpose of the visit was to assess the strength of the University's policies, controls and systems
in relation to the many millions of dollars of funding provided by CFI for the acquisition, creation and maintenance of of research infrastructure at the UofT and affiliated institutions.  Early indications are that the visit went well and that our procedures are strong and, in several areas, constitute "best practices".  Much of the credit for our good showing rests with an excellent corps of divisional
business officers who provide "on the ground" guidance and support to CFI project leaders and day-to-day management of accounts.

There is one area in which we would encourage even greater focus.  This is the CFI requirement that all infrastructure acquired with CFI fundswill be owned and operated by the recipient institution for a
period of five years from the date of acquisition and installation. If, during this period, the infrastructure becomes non-functional for any reason, it is incumbent on the institution to consult with CFI on an
appropriate course of action.  This consultation must occur prior to any steps being taken to dispose of or relinquish control over the infrastructure.

Should you have any questions on this point, please contact the GRIP Office (946-3710).

We will have a follow-up visit from CFI staff towards the end of January, to be followed by their release of a draft report on the visit.  Judith Chadwick and Audrey Cheung will collaborate on a response.  We
look forward to sharing with you any findings that will enable us to enhance our institutional stewardship of these funds.