Academic Administrative Procedures Manual

PDAD&C #10, 2002-2003


TO:   Principals, Deans, Academic Directors and Chairs
FROM:   Vivek Goel, Vice-Provost, Faculty
DATE:   September 3, 2002
RE:   Academic Administrative Procedures Manual

I am pleased to provide you with two copies of the new Academic Administrative Procedures Manual. This Manual incorporates as Section I the Recruitment and Approval Process for Hiring of New Faculty binder, issued in September 2001. The Manual also includes procedures for three-year reviews, tenure and promotions and appointments of lecturers, part-time faculty and stipendiary instructors. These sections are based on the manual developed by the Faculty of Arts and Science, and we are grateful for their permission to incorporate this material. The material has been compiled and adapted by staff in the Provost's Office, coordinated by Carol Robb.

I urge you to review the material in the Manual carefully before you embark on any of the procedures that are included.

The Manual describes policies and procedures that are approved by Governing Council, several of which are 'frozen' under the Memorandum of Agreement with the University of Toronto Faculty Association. While every effort has been taken to ensure the accuracy of the information presented, the official Governing Council policy will take precedence over the Manual where there is a discrepancy. If you find any such discrepancies please contact this office.

The Manual is intended to be a work in progress. A current version will be posted on the Provost's website and updated regularly. The web version will contain direct links to key reference documents and forms and I encourage you to work with that version as much as possible. The binder will be revised on an annual basis, while changes to procedures will be posted on the web version immediately.

We will be adding further sections to the Manual on common academic administrative procedures. We will also be adding a section that will help you to identify appropriate policies and contacts for other situations which you may encounter less frequently. I welcome your feedback on this Manual and suggestions for topics which could be included in future updates.