Provost's Guidelines on Donations and Statement on the Role of Advisory Bodies

PDAD&C #46, 2001-2002

M E M O R A N D U M

TO:   Principals, Deans, Academic Directors and Chairs
FROM:   Adel Sedra, Vice-President and Provost
DATE:   March 26, 2002
RE:   Provost's Guidelines on Donations and Statement on the Role of Advisory Bodies

I would ask that you review two documents: "The Provost's Guidelines on Donations" and "The Provost's Statement on the Role of Advisory Bodies", revised April 30, 1998. I draw your attention particularly to the statement that, "In no case shall a donor select or have a veto over any appointment".

As external funding becomes more important to the development of University programs, faculty members may be involved to a greater degree in fundraising efforts on behalf of the University and donor organizations. Such involvement is accepted and encouraged by the University. Nevertheless, the presence of a faculty member on an appointments committee could create a perceived conflict if the faculty member has been involved in raising money for the position to be appointed. This involvement could be direct and obvious, but it could also be indirect and apparent only after a careful review of the circumstances. In determining the membership of an appointments committee, therefore, prudence should be exercised to prevent a perceived conflict from arising because a committee member has some involvement in the donor organization that is providing funds to the University for the position to be appointed.

For those of you who wish to review the University's general policy on conflict of interest, please refer to the "Policy on Conflict of Interest - Academic Staff", dated June 16, 1994.