Security Access to Standardized Reports Graduate Student Income Cube

PDAD&C #41, 2001-2002

M E M O R A N D U M

TO:   Principals, Deans, Academic Directors and Chairs
FROM:   Ian Orchard, Vice-Provost, Students
DATE:   March 7, 2002
RE:   Security: Access to Standardized Reports - Graduate Student Income Cube

Standardized reports are currently being developed which will allow divisions/departments to peruse their graduate student income data without having to go through the web via COGNOS PowerPlay. These reports will be available in AMS on SAP, and combine ROSI, HRIS and FIS data for graduate students.

Since these data contain sensitive student financial information that must remain confidential, access to these reports must be restricted appropriately. We believe the determination of who should be given access is a divisional/departmental responsibility; however, consideration should be given to department administrators who are responsible for managing the funding packages for students.

It is advisable that anyone given access should currently be an AMS user to avoid the need for SAP training. Please inform Barry Murphy of the Planning and Budget Department at barry.murphy@utoronto.ca who in your division will be given access to these reports. These individuals should be identified by name, department and AMS login ID.