Revisions to Guidelines for Stipend Teaching
PDAD&C #40, 2001-2002
M E M O R A N D U M
|TO:||Principals, Deans, Academic Directors and Chairs|
|FROM:||Vivek Goel, Vice-Provost, Faculty|
|DATE:||March 8, 2002|
|RE:||Revisions to Guidelines for Stipend Teaching|
On August 17, 2001, the Provost wrote to you, outlining a set of guidelines for stipend teaching (PDAD&C #11). Since that time, a number of requests for clarification have arisen. Accordingly, I have revised the Guidelines to alleviate any confusion in their interpretation. A copy of the revised guidelines is attached.
In summary, the changes made involve: i) a correction in the percentage FTE limit for part-time appointments; ii) clarification about the application of these guidelines to retired faculty and professionals employed outside the University but teaching in an adjunct capacity in our programs; and iii) procedures to be followed when stipendiary appointees are teaching in more than one academic unit.
With regard to the last point, this change arises specifically in response to questions about how expenses should be covered when an individual being paid on stipend in one unit moves into the part-time category (at a standard benefit rate of 19.5%) as a result of employment in a second unit. Should the units involved not have pre-arranged to share any additional benefit costs (as noted below), it will be the responsibility of the unit in which the individual assumes the additional duties both to pay these costs and to issue a revised contract to the appointee (with a copy to the home department). The unit which first hired the individual will be responsible for updating HRIS.
In view of the financial implications, chairs are therefore encouraged to ensure that they know whether prospective appointees under these Guidelines have an existing teaching assignment at the University . If units sharing an appointee's time anticipate that they will again hire the same individual to teach courses in their programs the following year, the heads of the units involved should negotiate an arrangement in which they equally bear the additional benefit costs of a part-time appointment prior to the signing of a contract. On a prospective basis, the unit with the larger proportion of the appointment would normally be responsible for preparing the contract and maintaining the HRIS record, with recovery from the other unit. However, it is recognized that since teaching needs can vary over terms, for continuity purposes, some individuals may have their records maintained in a unit where there is a smaller proportion.
I would appreciate it if you could ensure that business officers are aware of these clarifications to the guidelines. I appreciate the feedback I have received on the implementation of the guidelines and hope that these revisions are helpful. Please contact me at 416-978-6159 if you have any further questions.
Provost's Guidelines on Stipend Teaching
A stipendiary instructor is someone hired to teach a credit course in a degree program at the University of Toronto, and paid a stipend to do so. The stipend does not include benefits.
A part-time appointment is an academic appointment, at the appropriate rank, of 75% FTE or less under the Policy on Part-time Academic Staff.
A sessional appointment is an academic appointment under the Policy on Part-time Academic Staff, which is either full or part-time for less than twelve months, normally from September to April.