Ontario Graduate Scholarship Program

PDAD&C #20, 2001-2002

M E M O R A N D U M

TO:   Principals, Deans, Academic Directors and Chairs
FROM:   Adel Sedra, Vice-President and Provost
DATE:   October 26, 2001
RE:   Ontario Graduate Scholarship Program
1:1 Matching Program for Endowed Graduate Student Support
New Graduate Matching Program

  1. Ontario Graduate Scholarship Program

    We now have several months of experience with fundraising for the enhanced Ontario Government Scholarship program, along with specific feedback from faculties and departments. As a result, several amendments and clarifications are now being made to my memorandum issued on November 9, 2000 regarding this very important program. These are reflected in the attached revised development guidelines and are summarized as follows:

    1. Transitional funds:

      As per my memo of November 9, 2000, for the first year of the new OGS program (2001/2002), while endowments are maturing and donations continue to be sought, $2.3 million in transitional funding has been made available to departments on an OTO basis to meet OGS matching requirements (this is based on provision of two terms of OGS support, and hence two-thirds of the normal annual requirement of $3.5 million). As the deadlines for securing donor commitments have been extended to December 31, 2002, a further $2.3 million in transitional funding will be made available to departments for 2002/2003. There will be no extension of central funding beyond 2002/2003.

    2. General guidelines:

      Divisions should strive to secure as many general OGS endowments as possible in order to enhance flexibility in matching endowments with awarded OGS's. Donors should be encouraged to consider funding endowments that are broader than a particular department, perhaps faculty wide or across disciplines, such as for Humanities or Social Sciences generally.

    3. Deadlines:

      To reconfirm my memo of July 10, 2001 modifying the deadlines, commitments must be secured by December 31, 2002 and cash must be received by December 31, 2004.

    4. Naming:

      Awards may be named as requested by the donor upon the signing of the template OGS Agreement by the donor, respecting awarding procedures and the start date of sessions (i.e. rather than waiting until the award is fully paid and generates sufficient payout to fully fund the award).

    5. Departmental obligations:
      1. If, in any year following the expiry of the transitional funding, students in a department receive a greater number of OGS awards than the number of OGS endowments that the department has in place, the department is responsible for the $5,000 portion of each such award.
      2. In addition, where OGS endowments have been secured, the department remains responsible to cover any shortfall in available payout until such time as these endowments generate sufficient funds to cover the full $5,000 per OGS award.
      3. If, in any year, students in a department receive fewer OGS awards than the number of endowments that the department has in place, the department will be responsible for what would otherwise be the government portion, or $10,000 per endowed award. However, the department may select the recipients for these awards.
    6. Sources of donor funds:
      1. Gifts from a group of donors will be permitted with the following conditions:
        1. the Principal or Dean has guaranteed that the faculty or division will cover any shortfall in reaching the $50,000 or $100,000 threshold (whichever is relevant for the unit), within the deadlines of the program;
        2. a fundraising plan and timeline have been developed in conjunction with the faculty's development office for the full OGS endowment amount; and
        3. the Dean or Principal's approval and the fundraising plan have been forwarded to the SDO, Student Awards, for information.
      2. Undesignated Annual Fund proceeds may be used for an OGS endowment (or for the $5,000 portion of any unendowed award).
      3. Proceeds of realized bequests, the terms of which are consistent with the OGS program, may be used to fund an OGS endowment for both the $50,000 endowment required in the Humanities and Social Sciences and the $100,000 endowment required in the Physical and Life Sciences. Bequests will be eligible for the Special Initiative for Humanities and Social Sciences matching program.
    7. Provision in event of discontinuation of the provincial OGS program:

      In the unlikely event that the OGS program were to be discontinued or dramatically reduced in future, the University, not the faculty or department, would be responsible for continuing to fund what would otherwise have been the government portion of the award.

    8. Sources of departmental funds:
      1. For clarification of funds eligible as departmental matching funds, please refer to my November 9, 2000 OGS Memorandum, section 1, Departmental Matching (transitional). Should further clarification be required, department Chairs may contact Martin England, Assistant Vice-Provost, Strategic Planning.
      2. Prior to an endowment being fully paid, payout on that endowment fund (and on related matching funds in the Humanities and Social Sciences) may be applied toward what would otherwise be the departmental portion of the award.
    9. Future Adjustments to the OGS Program

      Finally, the University of Toronto continues to work with the Ministry of Training, Colleges and Universities in an attempt to reconfigure the OGS program and, in particular, to request delegation of the selection process to the universities in order to enhance efficiency and provide more flexibility for the donors and for the institutions concerned. We will keep you apprised of any developments in this regard.

  2. 1:1 Matching Program for Endowed Graduate Student Support

    As you are aware, the University has been very successful in attracting private donations, partly as a result of our generous matching programs. I have been talking in recent months about the fact that matching funds have become exhausted. In the same way that we formally ended the Chair Matching Program last year, we are now ending the 1:1 Matching Program for Endowed Graduate Student Support effective immediately. Of course any existing commitments to this program by donors will be honoured. In addition as a transitional provision, any proposals already submitted to donors will be honoured for commitments received in writing by December 31st, 2001 where the funds will be received by December 31, 2004.

  3. New Graduate Matching Program

    In order to continue to encourage gifts of endowed graduate support, for any new proposals from the date of this memo, faculties and/or departments have the opportunity to commit to matching in perpetuity the payout on a donor's gift of endowed graduate support. Funding for this payout match will be the responsibility of the relevant faculty and/or department.


    October 2001

    ONTARIO GRADUATE SCHOLARSHIP (OGS) PROGRAM
    REVISED DEVELOPMENT GUIDELINES

    The purpose of this document is to provide revised administrative guidelines for the raising of funds for the Ontario Graduate Scholarship (OGS) Program at the University of Toronto.

    Background

    The Ontario Graduate Scholarship Program is a provincial government program designed to encourage excellence in graduate studies at the master’s and doctoral levels.  Departments of the University of Toronto nominate students, and an OGS review panel of the provincial government selects the recipients, hence the allocation of awards is not under the control of the University of Toronto.

    In the 2000 Ontario provincial budget, the government announced an increase in the number of Ontario Graduate Scholarships, from 1,300 to 2,000, effective May 1, 2001. The value of each award was increased from the previous amount of just under $12,000 to $15,000. For each award, $10,000 is to be provided by the Government of Ontario; universities must contribute the remaining $5,000.

    The revised format of the OGS program provides an opportunity for matching donations for graduate student support. Based on historical trends, the government estimates that U of T will receive approximately 700 awards in total, of which, approximately 55 percent of OGS awards go to students in the humanities and social sciences. The total obligation of the University of Toronto will amount to approximately $3.5 million annually (that is, $5,000 for each of approximately 700 OGS awards).

    A.        1. Fundraising Objectives

    The University of Toronto seeks to establish a $70 million endowment to generate this $3.5 million pay-out by offering donors a new matching opportunity.  Departments are encouraged to seek donations to establish endowments that will generate the departmental match.  For each award so endowed, a $100,000 endowment will generate the necessary $5,000 match.  Until such time as the endowment produces $5000 in annual income, the Department will be responsible to top up the amount to $5,000 as required by the OGS (subject to transitional provisions outlined in section 4).  For each such matching award established, a full $15,000 award can be named the “Donor Name/ Ontario Graduate Scholarship in XYZ.”  This constitutes a 2:1 match, tripling the value of the donor’s gift. (Note: The $5,000 pay-out from the endowment will grow as the value of the endowment grows over time.  Changes in the level of the government-funded component are at the discretion of the provincial government.)

    2. Special Initiative for the Humanities and Social Sciences:

    Given the particular need for graduate student funding in the humanities and social sciences, and the fact that these disciplines were not eligible for the highly attractive opportunity for matching donations under the Ontario Graduate Scholarships in Science and Technology (OGSST) program, the Provost has established an enhanced matching opportunity for donations to endow OGS awards for graduate students in the humanities and social sciences. A donation of $50,000 will be matched with $50,000 from the Connaught fund and/or other sources to create a $100,000 endowment to generate the $5,000 OGS match. This amounts to a 5:1 match, a six-fold increase in the value of the donor’s funds. This special initiative applies to professional masters as well as doctoral-stream programs.

    3. University of Toronto OGS Program Parameters:

    Several conditions apply to this matching program, given the nature of the OGS program itself:

    ·         General OGS endowments: Divisions should strive to secure as many general OGS endowments as possible in order to enhance flexibility in matching endowments with awarded OGS’s.  Donors should be encouraged to consider funding an endowment that is broader than a particular department, for example, across Humanities and/or Social Sciences generally.

    ·        Deadlines: As per the memo from Provost Sedra of July 10, 2001 modifying the deadlines, commitments must be secured by December 31, 2002 and cash must be received by December 31, 2004.

    ·        The definition of the field of study: Because OGS awards are made by discipline, we cannot undertake to donors that awards will be held in fields narrower than the discipline represented by the department as a whole.  For example, we can establish the “Donor Name/ Ontario Graduate Scholarship in English,” but not the “Donor Name/Ontario Graduate Scholarship in Canadian Literature.”  There is no carry-forward mechanism with the OGS program.

    ·        The target number of endowed awards per department: As per the memo from Vice-Provost Orchard, April 9, 2001 as updated, attached is a table indicating the maximum number of awards for each department as a target for fundraising purposes.  Up to these targets, departments may be as aggressive as they wish in seeking to endow awards, as long as they are prepared to undertake (and donors are willing to accept) that in any given year, the department itself may have to underwrite the full value of some awards if the total number of OGS awards paid by the government falls short of the number of endowments in place.  That is, in that year, the department will be responsible for $10,000 per such endowed award.  However, the department may select the recipients for these awards.

    ·        Departmental obligation if OGS’s awarded exceed endowments: If in any year following the expiry of the transitional funding provisions outlined in section 4, students in a department receive a greater number of OGS awards than the number of OGS endowments that the department has in place, the department is responsible for the $5,000 portion of each such award.  In addition, where OGS endowments have been secured, the department remains responsible to cover any shortfall in available pay-out until such time as these endowments generate sufficient funds to cover the full $5,000 per OGS award.

    ·        Two-term OGS awards: In the event that the pay-out from an endowment is utilized to provide the departmental portion of a two-term OGS award, the department will be required to cover the shortfall in the government funding which will be provided in that case (i.e. $6,667 rather than $10,000), the commitment to the donor being based on an award totalling $15,000.

    ·        Provisions in the event of a discontinuation of the OGS program: These awards are to be established in perpetuity; hence in the unlikely event that the program were discontinued or dramatically reduced in the future, the University, not the faculty or department, would be responsible for continuing to fund the awards by guaranteeing the government commitment of $10,000.

    ·        Professional masters programs: Although in general the University’s matching programs for graduate student support are limited to the doctoral stream, professional masters programs are eligible for the OGS matching program to the extent that students in such programs attract OGS awards.

     

    4. Transitional funding provisions
    As per the memo from Provost Sedra, November 9, 2000, for the first year of the new OGS program (2001/2002), while endowments are maturing and donations continue to be sought, $2.3 million in transitional funding is being made available to departments on an OTO basis to meet OGS matching requirements (this is based on provision of two terms of OGS support, and hence two-thirds of the normal annual requirement of $3.5 million – that is $2.3 million.).  As the deadlines for securing donor commitments have now been extended (as per the memo from Provost Sedra, July 10, 2001), a further $2.3 million in transitional funding will be made available to departments for 2002/2003.  There will be no extension of central funding beyond 2002/2003.

     

    5. Key Points:

    ·        For OGS in the Humanities and Social Sciences, the Connaught match is based on $50,000 increments.

    ·        Sources of endowment funds:
    a.)  Gifts from a group of donors will be permitted with the following conditions:

    i.                    the Principal or Dean has guaranteed that the faculty or division will cover any shortfall in reaching the $50,000 or $100,000 threshold (whichever is relevant for the unit), within the deadlines of the program;

    ii.                   a fundraising plan and timeline have been developed in conjunction with the faculty’s development office for the full OGS endowment amount; and

    iii.                 the Dean or Principal’s approval and the fundraising plan have been forwarded to the SDO, Student Awards, for information.

    b)      Undesignated Annual Fund proceeds may be used for an OGS endowment (or for the $5,000 portion of any as yet unendowed award).

    c)      Proceeds of realized bequests, the terms of which are consistent with the OGS program, may be used to fund an OGS endowment for both the $50,000 endowment required in the Humanities and Social Sciences and $100,000 endowment required in the Physical and Life Sciences.  Bequests will be eligible for the Special Initiative for Humanities and Social Sciences matching program.

    ·        Sources of departmental funds for the $5,000 match:

    1. For clarification of funds eligible as the $5,000 matching funds for as yet unendowed awards, please refer to the November 9, 2000 OGS Memorandum from Provost Sedra, section 1, Departmental Matching (transitional). Should further clarification be required, please have your department Chair contact Martin England, Assistant Vice-Provost, Strategic Planning.
    2. Prior to an endowment being fully paid, pay-out on that endowment fund (and on related matching funds in the Humanities and Social Sciences) may be applied toward what would otherwise be the departmental portion of an OGS award.

    ·        The naming requirement for these awards is as follows: “Donor Name/ Ontario Graduate Scholarship in XYZ”. Awards may be named as requested by the donor upon the signing of an OGS Agreement by the donor, respecting awarding procedures and the start date of sessions (i.e. rather than waiting until the award is fully paid and generates sufficient pay-out to fully fund the award).

    ·        There is no opportunity to add to existing funds.  Like OSOTF and OGSST, the matching mechanisms will be driven by an identifiable flag on the fund.  A donor with a pre-existing award who chooses to participate in the OGS matching program must give a new donation of $100,000 for Sciences, or $50,000 for Humanities and Social Sciences within the designated date parameters of Section D, and a new fund must be created to accommodate the gift.

    ·        The OGS will be awarded annually.

     

    B.            Eligible Disciplines

    While donors are encouraged to fund more general OGS endowments, donors may designate their gifts by disciplines supporting doctoral stream students (Masters or PhD level) and professional masters students from the faculties, departments, centres and institutes listed in the attached Schedule A.

     

    C.        Award Administration

    The program will be administered according to Government of Ontario guidelines.

    A sample award record is available from the SDO, Student Awards or Soobong Song, Student Services and Financial Aid Administrator at the School of Graduate Studies.

    Recipients can receive a maximum of $10,000 from other awards, an increase from $5,000.

     

    D.            Donation Criteria

    PLEDGE START DATE: May, 1, 2000
    PLEDGE END DATE: December 31, 2002
    PAYMENT END DATE: December 31, 2003
    TYPE OF PLEDGE: Endowed
    GIFT RESTRICTIONS: Must be gifts in increments of $100,000 for Sciences or $50,000 for Humanities and Social Sciences. Undesignated Annual Fund gifts, realized bequests and gifts of securities are eligible. Group gifts are eligible subject to the approval process referred to in Key Points, above. Gifts in kind are ineligible.
    SPECIFIC APPROVALS REQUIRED: Maximum number of OGS per department is an stated in the attached table.
    FUND BASED: Yes; a new fund is required for each new Ontario Graduate Scholarship.
    SOURCE OF MATCHING FUNDS: The Connaught Fund for Humanities and Social Science scholarships and other sources.
    4 MONTH HOLD BACK: On endowed donations: Yes
    On Connaught match: No
    REPORTING REQUIREMENTS: Annual report to donors as per current DFR guidlines.

    One University-wide annual report to Connaught Committee required to be completed by SGS as an addendum to current report on Connaught Scholarships.

     

    E.            Program Contacts & Further Documentation

    Facilitation and assistance with fundraising to achieve divisional targets is provided by the Executive Director of Development, SGS.  Program coordination is provided by the SDO, Student Awards.  Please note that the Connaught Committee is not involved with the fundraising or administration of this program in any way.

    For sample proposal, endowment agreements, award records or general information, please contact:

    Lillian Annison
    SDO, Student Awards
    ph. 978-5626
    fx.978-5102
    lillian.annison@utoronto.ca
    Ann Smiley
    Executive Director of Development, SGS
    ph. 978-4557
    fx.946-7672
    ann.smiley@utoronto.ca
     
    DONATIONS MANAGEMENT/
    RESTRICTED FUNDS:
    Caludia Miatello
    ph. 978-8990
    fx. 978-3958
    dur.restrictedfunds@utoronto.ca
     
    FINANCIAL SERVICES: Helen Choy
    ph. 978-2981
    fx.978-5572
    helen.choy@utoronto.ca
     

OGS Fundraising Target    
  Maximum
  Target
  5-year
Faculty Department Average
Applied Science & Engineering Aerospace Science 7
Applied Science & Engineering Biomedical Engineering 1
Applied Science & Engineering Chemical Engineering & Applied Chemistry 8
Applied Science & Engineering Civil Engineering 6
Applied Science & Engineering Electrical & Computer Engineering 19
Applied Science & Engineering Mechanical & Industrial Engineering 13
Applied Science & Engineering Metallurgy & Materials Science 5
Total - Applied Science   59
Arts & Science Anthropology 13
Arts & Science Astronomy 4
Arts & Science Botany 12
Arts & Science Chemistry 8
Arts & Science Classical Studies 6
Arts & Science Comparative Literature 7
Arts & Science Computer Science 7
Arts & Science East Asian Studies 4
Arts & Science Economics 5
Arts & Science English 24
Arts & Science French Lang & Lit 11
Arts & Science Geography 16
Arts & Science Geology 5
Arts & Science German Lang & Lit 5
Arts & Science History of Art 4
Arts & Science History 23
Arts & Science Italian Studies 4
Arts & Science Linguistics 6
Arts & Science Mathematics 9
Arts & Science Mathematical Finance 0
Arts & Science Medieval Studies 12
Arts & Science Near & Middle Eastern Civilizations 6
Arts & Science Philosophy 20
Arts & Science Physics 15
Arts & Science Political Science 17
Arts & Science Psychology 13
Arts & Science Religion 10
Arts & Science Slavic Lang & Lit 5
Arts & Science Sociology 9
Arts & Science Spanish & Portuguese 8
Arts & Science Statistics 6
Arts & Science Zoology 11
Total - Arts & Science   305
Management EMBA  
Management MBA  
Management MMPA  
Management Other  
Total - Management   12
Medicine Anatomy & Cell Biology 3
Medicine Biochemistry 8
Medicine Community Health 16
Medicine Health Administration 1
Medicine Immunology 7
Medicine Institute of Medical Science 12
Medicine Lab Medicine & Pathobiology (Pathology + Clinical Biochem + Microbiology) 14
Medicine Medical Biophysics 15
Medicine MD Students 1
Medicine Molecular & Medical Genetics 19
Medicine Nutritional Science 7
Medicine Pharmacology 10
Medicine Physiology 9
Medicine Rehabilitation Science 3
Medicine Speech-Language Pathology 7
Total - Medicine   132
OISE/UT Adult Education  
OISE/UT Curriculum, Teaching & Learning  
OISE/UT Human Dev & Applied Psych  
OISE/UT Sociology & Equity Studies  
OISE/UT Theory & Policy Studies  
Total - OISE/UT   58
SGS Centres & Institutes Criminology 6
SGS Centres & Institutes Drama 15
SGS Centres & Institutes Hist & Phil of Sci & Tech 5
SGS Centres & Institutes Industrial Relations 5
SGS Centres & Institutes Museum Studies 3
SGS Centres & Institutes Russian & East European Studies 2
SGS Centres & Institutes South Asian Studies 0
Total - SGS Centres & Institutes 36
Architecture Architecture 3
Dentistry Dentistry 6
Forestry Forestry 5
Information Studies Information Studies 6
Law Law 3
Music Music 6
Nursing Nursing Science 3
Pharmacy Pharmacy 6
Physical Education & Health Physical Education & Health 4
Social Work Social Work 30
UTM UTM 2
Subtotal - Reported under Faculties 676