Cancellation of Classes and/or University Closure Due to Adverse Weather

The following outlines the procedures governing the cancellation of classes, closures of University of Toronto campuses, staffing, and communications related to adverse weather conditions:

    1. Decision regarding the Cancellation of Classes 
    2. Decision regarding the Closure of a Campus and/or the University
    3. Staffing during cancellations or closures due to adverse weather conditions
    4. Communications of cancellations and/or closures

1. Decision re CANCELLATION OF CLASSES

Responsibility for cancelling classes resides with the following:

Location

Decision Maker(s)

Based on Advice From

U of T St. George

Vice-President & Provost and Vice-President, Human Resources & Equity

Campus Police; Vice-President, University Operations

U of T Mississauga

Vice-President & Principal

CAO (or delegate); Campus Police

U of T Scarborough

Vice-President & Principal

CAO (or delegate); Director, Campus Safety & Security; Director, Facilities & Services; Registrar, etc.

Downsview (UTL and UTIAS) 

Respective Directors

Vice-President, University Operations

Koffler Scientific Reserve

Respective Director

Faculty of Arts & Science


In the event of the cancellation of classes, non-class related events may continue if appropriate. It is at the discretion of the event organizer(s) and department/divisional representatives whether or not to cancel an event if the University has not been closed.


2. Decision re CAMPUS OR UNIVERSITY CLOSURE

The following are the procedures to be followed when adverse weather conditions are severe enough to consider closure of University of Toronto buildings and cessation of normal operations.

Because many facilities remain operational on weekends, these procedures may apply on any day of the week.

Normally, such action will be taken in conjunction with the decision to cancel classes (see above).

Definition of ‘Campus or University Closure’

The suspension of all activities with the exception of essential services, which include:

  • Campus security;
  • Certain physical plant operations;
  • Caring for laboratory animals; and,
  • Services related to University students’ residences.

Arrangements for the provision of essential services will be made with necessary parties. 

When the University is closed, ALL events being held on campus will be cancelled.

Until the decision to “close” all operations is announced, the University is to be considered open and non-teaching operations should continue (even if classes have been cancelled).

Responsibility for the closure of locations resides with the following: 

Location

Decision Maker(s)

Based on Advice From

U of T St. George

Vice-President & Provost and the Vice-President, Human Resources & Equity

Campus Police; Vice-President, University Operations

U of T Mississauga

Vice-President & Principal (in consultation with the Vice-President, Human Resources & Equity)

CAO (or delegate); Campus Police

U of T Scarborough

Vice-President & Principal (in consultation with the Vice-President, Human Resources & Equity)

CAO (or delegate); Director, Campus Safety & Security; Director, Facilities & Services; Registrar, etc.

Downsview (UTL and UTIAS)

Respective Directors

 Vice-President, University Operations

Koffler Scientific Reserve

Respective Director

 Faculty of Arts & Science


3. Staffing during cancellations or closure due to adverse weather conditions

  • In adverse weather conditions, Departments or Divisions may wish to accommodate staff and/or take family/childcare responsibilities into consideration. In such circumstances, the Chair or Division Head may agree to reduce staffing requirements and/or other flexible arrangements.
  • In instances where there is a closure under these procedures, all faculty and staff are expected to leave, with the exception of those engaged in essential services.
  • Staff-appointed personnel will not suffer any reduction in salary for lost-time incurred. Those who are required to work to maintain essential services during any period of closure will be paid in accordance with the overtime policy or given the equivalent time off.
  • The University or any location of the University that has been closed will be automatically re-opened on the day following the closure. Should it be necessary to continue closure beyond the first day, the above procedure would again be followed in its entirety.

4. How cancellations and/or closures will be communicated

In each instance, the responsible decision-making office will convey the decision to the University’s Strategic Communications & Marketing team or, in the case of cancellations/closure at UTM or UTSC, to the campus’ communications office. Efforts will be made to announce any closures/cancellations by 6:00am. UTM and UTSC communications offices will then inform their own campuses of the situation and inform Strategic Communications & Marketing. The communications offices (UTM, UTSC, Strategic Communications & Marketing) are responsible for notification of the tri-campus community through various communication channels, including:

Online:
The campus status link and homepage announcements box of the main U of T website, which provides current conditions and major announcements of all three campuses: http://www.utoronto.ca/campus-status.

Phone:

  • Broadcast email
  • Snowstorm hotlines (‘Snow Lines’ have been established on all three campuses and are advertised in various student newspapers and on www.utoronto.ca.)

 Location    Phone #
 U of T St. Geroge     416.978.SNOW (7669)
 U of T Mississauga  905.569.4455
 U of T Scarborough  416.287.7026

 Email:

  • Notification will also be sent out from the Vice-President & Provost and Vice-President, Human Resources & Equity via email to Principals, Deans, Academic Directors, and Chairs, and Professional and Managerial staff (who are to distribute such notices widely).

Media:

Local radio and television stations.